All Surnames Index Search Site Research Assistance Eaton Blaschko Pereira Cardozo Shaughnessy Wilson

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How I organize my Genealogy Research files, folders & sub-folders

I create first a main folder Genealogy-Doc (identifies my lineage) as I have individual research folders for over 598 of other's I have assisted with their Ancestors Surnames and thousands of records on file.  So it is very important I be organized of their records as well as my own.  The following is only of how I keep track of my personal lineage

From my Main folder Genealogy-Doc

 

I create sub-folders, one for each of my grand parents sur\maiden name.  

 

And the reason the following 5 main Surname folders have _ underscore in front, is so those folders will sort to the inside of the directory Genealogy-Doc - and the path would be (using Windows 7)  C:\Users\Owner\Documents\Genealogy-Doc


_Begnal-Young
_Blaschko

_Cardozo-Perry
_Shaughnessy-Begnal
_Wilson

 


The above folders would contain sub-folders of each ancestor by year born and their name as shown below

Note: Path\Folder Location & Name

 

And if I open the 1924-Richard Newton Begnal folder would be organized as follows

 

And the above path would be (using Windows 7) 

C:\Users\Owner\Documents\Genealogy-Doc\Begnal-Young\1924-Richard Newton Begnal

 


Within this sub-folder 1924-Richard Newton Begnal would contain his birth, marriage, school records, military, social security and death records
 

If I wanted to View the Census Records, City Directories, Immigration\Passenger Lists, Naturalization, Obit, etc...I would return to the Main Directory path - C:\ Users\ Owner\ Documents\ Genealogy-Doc \ Census \ City Directories \ Immigration or Passenger List \ Naturalization \ Obits-Cemeteries etc. and select that Folder\Record I want to View and the Surname Sub-Folder i.e. Wilson and that Ancestor's Name i.e. 1871-Irene May Wilson folder for any file regarding an event i.e. an obit Irene-May-Wilson-11Jan1949-obit.jpg

 

Upon opening that folder, again Surnames would be in Chronological order by Year Born, the Document\Record I want to View for Census for that Richard Newton Begnal location path would be \Genealogy-Doc\Census\_Begnal-Young\1924-Richard Newton Begnal\ and the record name 1930-Richard Begnal-Los Angeles-CA-line15.jpg


\Census\
\Churches\
\City Directories\

\Country\
\Forms\
\Gedcoms\

\Immigration\
\Military\
\Naturalization\
\Newspaper Articles\
\Obits-Cemeteries\
\Passenger Lists\
\Photographs\

\State\


\State-Country would be information about each of the states\countries I research in, information where my ancestors were living, of information/history of that location, and the \State-Country folder would contain the following sub-folders related to my research by State or Country


\CA
\CT
\MA
\NY
\Azores
\Ireland
\Hungary-Slovakia
\England-Scotland


And now for the confusing part....so not all documents relating to Census, Military, Passenger List, Naturalization, Obit-Cemeteries, etc. are thrown into one folder of all Census of all my ancestors by surname, each of the above historical events\documentation sub-folders have within them the surname folders once again.

C:\Users\Doc\Documents\Genealogy-Doc\Census\_Begnal-Young
C:\Users\Doc\Documents\Genealogy-Doc\Census\_Blaschko
C:\Users\Doc\Documents\Genealogy-Doc\Census\_Cardozo-Perry
C:\Users\Doc\Documents\Genealogy-Doc\Census\_Shaughnessy-Begnal
C:\Users\Doc\Documents\Genealogy-Doc\Census\_Wilson

And substituting the Census for Naturalization, Naturalization would have the same surname sub-folders in each folder as does the Census, Military, Passenger List, Naturalization, Obit-Cemeteries, folders, etc.

That way in thinking to myself, asking I want to look at the 1880 census of Charles Henry Wilson, I know to go to Census, then _Wilson-Young (that has additional sub-folders), by birth year and their name i.e. Charles Henry Wilson, which the Census sort chronologically from how I name my files by Year first, Brief File Description as part of the File name. 

 

I know his name is Charles Henry Wilson, and there should be within his Census folder the 1880 census of Charles and family.  The 1926-June Elsie Wilson is my mother, and the only census that should be in there is 1930, until the 1940 census is available for California.

1843-Charles Henry Wilson
1868-Charles Garfield Wilson
1898-Earle Kenneth Wilson
1926-June Elsie Wilson

1793-Antonio Pereira Cardozo I
1821-Antonio Pereira Cardozo II
1859-Antonio Pereira Cardozo III
1882-Anthony Dexter Perry
1906-Thelma Ferne Perry

 

Any Questions Please Contact - D. R. "Doc" Young

D.R. "Doc" Young

We Shall Never Forget

CPL USMC

 DOD

Fire Service

1972-1996

born

11 Sep

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